This privacy notice explains how The Technology Recruitment Group will collect and process your personal data if you are a candidate, client, supplier, use our website, are a referee of a candidate or apply for a job to work at The Technology Recruitment Group.
We comply with the latest data protection legislation, including the General Data Protection Regulation (GDPR). Please note that we may amend this Privacy Notice from time to time and will post any changes here.
The Technology Recruitment Group is a recruitment business. We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, employment and references.
We may also collect sensitive personal data about you, in the form of Photographic ID & Proof of Address. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Who to contact regarding your personal data
Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. Our Data Protection Manager looks after data protection and would be happy to answer any of your questions about this privacy notice and how The Technology Recruitment Group uses your data.
Contact our Data Protection Manager by using our contact form or by emailing firstname.lastname@example.org
Candidates – Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages
- From an agent/third party acting on your behalf e.g. Interim Management Company.
- Through publicly available sources including LinkedIn and Job Boards.
- By Reference or word of mouth. For example, you may be recommended by a friend or a former employer/colleague.
We collect the minimal personal data necessary for the provision of our recruitment services. We endeavour to keep this information accurate and up to date, only use it for the purpose for which it was provided and not keep it longer than is necessary.
How and why, we use your personal data?
The Technology recruitment group processes candidate and prospective candidate data so that it can connect the best candidates with the best jobs. We only ask for and collect the information we genuinely need and then pass this on to the client in search of personnel. If you are selected by the client to progress through the interview stages, we may then ask for more information from you, if the client requires it.
We keep this data whilst we have meaningful contact with you, this includes written and verbal communication, and where you click through from our marketing communications. If there has been no meaningful contact for five years, we will securely delete your information.
The personal data we collect and process
If you have not applied to us directly but you have been referred to us or we have identified you as a prospective candidate (items 2 and 3 above) we will process information such as name, age, gender, contact details, education details, employment history and social media profile. We do process other personal data about you, but only if you have chosen to share that information with us.
- So that we can send you related marketing communications. We may send marketing communications to you about similar products and services. We do this under our legitimate interests where you engage our services by applying for a job directly or you agree to be put forward for a vacancy. It is important to note that you can opt-out at any time by clicking the ‘Unsubscribe’ link in any marketing communications email or by contacting us.
- Sharing your personal data with prospective employers. By applying for a position and submitting your personal data with The Technology Recruitment Group, consent is inferred for us to share any data we deem necessary with the client as part of the recruitment process. The Technology Recruitment Group take the protection of personal data very seriously and only necessary details will be shared.
Client data process
The Technology Recruitment Group processes client and prospective client data so that it can introduce and match the best candidates to the best clients. We only ask for and collect the information we genuinely need, which is necessary for our legitimate interests to be able to provide our work-finding services.
Where we have a contract with you, by law, for tax purposes, we are obliged to keep basic information about our clients for six years after they cease being clients. This includes contact, identity, financial and transaction data.
Where there is no contract in place, we keep your data whilst we have meaningful contact with you, this includes written and verbal communication, and where you click through from our marketing communications. If there has been no meaningful contact for five years, we will securely delete your information.
The main ways we may process your personal data:
So that you can engage our services. This may be direct through our website, email or phone, LinkedIn or by visiting our offices in person.
If you are a referee
We will only process your personal data to provide our core service in connecting the best candidates with the best clients. We only ask for and collect the information we genuinely need, which is necessary for our legitimate interests to be able to provide our recruitment services.
The ways we will process your personal data (note that we may be processing your data as a candidate or client that is not connected to this processing):
- If you are a referee. The candidate will have put the referee’s personal information forward as part of the interview process. We will make contact to see if they are prepared to provide a reference and will provide them with an option to object to their data being processed. We keep this data whilst the candidate remains on our database. The personal data processed would normally be name, contact details and company.
Supplier data process
We process your personal data to ensure that contract arrangements between us are properly managed. This ensures that the relationship runs smoothly, and we comply with legal requirements.
By law, for tax purposes, we are obliged to keep basic information about our suppliers for six years after they cease being suppliers. This includes contact, identity, financial and transaction data.
If you apply to work at The Technology Recruitment Group
The Technology Recruitment Group will process your personal data if you make an application to work with us. We only ask for and collect the information we genuinely need, which is necessary for our legitimate interests to be able to recruit the best people to join our team.
We keep all application data for 12 months and then it is destroyed unless you give consent to be added to our database for future roles or you are successful and hired to work with us.
This applies to all users of our websites – the general visitors, candidates, clients, suppliers, referees and applicants wanting to work at The Technology Recruitment Group. We only ask for and collect the information we genuinely need, which is necessary for our legitimate interests to be able to provide a great website experience and our recruitment services.
Cookies and IP addresses
The Technology Recruitment Group uses a third-party service to help maintain the security and performance of our website. To deliver this service it processes the IP addresses (a number assigned to each of your devices connected to the internet by your broadband provider) of visitors to our websites.
We may collect some sensitive data from you if you are a candidate or apply for a job at The Technology Recruitment Group, this can include details of medical conditions and disabilities, if disclosed voluntarily.
We also may collect sensitive personal data about you, in the form of Photographic ID & Proof of Address. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Disclosure of personal data to third parties and International Transfer
Other than to our clients where necessary as part of the recruitment process and our own service providers, The Technology Recruitment Group will not pass on your personal data to any other third parties without your consent unless the law requires us to do so or where there is immediate danger to your health.
We may pass on your personal data to service providers contracted to The Technology Recruitment Group in the course of dealing with you. They act as a data processor on our behalf and are obliged under contract to keep your details securely, and only use them to fulfil the services they provide on our behalf. When they no longer need your data to fulfil this service, they dispose of the information in line with The Technology Recruitment Group procedures.
In the future, if we were to sell The Technology Recruitment Group, we may disclose your Information to the buyer as part of the completed sale and the new owner would become the data controller and be bound by the latest data protection legislation.
The data that we collect from you may, be stored at a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We have put in place appropriate security measures to prevent your personal data being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
There are also procedures in place to deal with any suspected personal data breach and we will notify you and the Information Commissioners Office (ICO) of a breach where we are legally required to do so.
Your rights as a data subject
Right of access – you have the right to request a copy of the information that we hold about you. You can do that by contacting us through the Contact Us form on our website or by emailing email@example.com
If we do hold information about you we will:
- give you a description of it
- tell you why we are holding it
- tell you who it could be disclosed to
- let you have a copy of the information in an intelligible form
Please note that you will need to provide proof of identity – passport, driving licence or birth certificate.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records by getting in touch with our Data Protection Manager.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you may have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that The Technology Recruitment Group refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below:
We take the processing of your personal data very seriously and are here to help with any concerns you may have. Please do contact our Data Protection Manager at The Technology Recruitment Group using the Contact Us form on our website or by emailing firstname.lastname@example.org
If you are still not happy with how your personal data is being processed by The Technology Recruitment Group or how your complaint has been handled, you also have the right to lodge a complaint directly with the Information Commissioners Office at https://ico.org.uk/concerns/ or by calling 0303 123 1113.